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Run adventures, not spreadsheets.

Bookings, guides, safety. £1 per participant.

Get in touch See how it works
bookwild.app
BookWild dashboard showing today's tasks, recent bookings, and revenue Customer booking page showing activity details, pricing, and session availability Sessions list showing upcoming activities, capacity, guides, and revenue Session detail with waiver status, medical notes, and guide assignment Safety dashboard with incident reports, near-misses, and severity breakdowns
Dashboard

Sound familiar?

Bookings in a spreadsheet, availability in your head

Customer details on scraps of paper. Waivers somewhere in your inbox. You know there's a better way.

"How many spaces left?" while you're driving to a venue

"Can I book Saturday?" on Friday at 11pm via WhatsApp.
Missed messages, missed bookings, missed revenue.

"Has everyone done their waiver?" — silence.

It was emailed last week. Two people didn't open it. One filled in the wrong form.
The session starts in ten minutes and you still don't know who's asthmatic.

"Did I get paid for last Saturday?"

Your guides shouldn't have to chase you. But when payments are tracked in a spreadsheet you update at midnight on Sunday, and they insist on being paid cash...

Spending more time on the phone than on the water

Booking enquiries, schedule changes, directions to the meeting point. You started this business to be outdoors — not to run a call centre from your van.

How it works

Get up and running in minutes, not months.

1

Set up your activities

Add your sessions, set capacity and pricing, define your availability. Your booking page is live in minutes.

2

Accept bookings online

Customers find your sessions, book their spots, and pay securely. You get notified. They get confirmed.

3

Manage your team

Assign guides, track qualifications, file safety reports. Everything in one place, accessible from anywhere.

Key features

Customers book online. You stop answering the phone.

Online Bookings

Customers find your sessions, pick a date, and pay. They get a confirmation with a calendar invite. You get your evening back.

  • Open adventures, private bookings, and equipment hire
  • Sessions close automatically when full
  • Guest checkout, no account needed
  • Automatic confirmations with calendar invites
bookwild.app
BookWild online bookings — customers book online. you stop answering the phone.

Everyone signs before they arrive. No clipboards.

Waivers & Pre-Activity Forms

Each participant gets a link to sign the waiver, add emergency contacts, and declare medical info on their phone. BookWild chases the ones who haven't signed so you don't have to.

  • Individual signing links for each participant
  • Under-18 guardian signing flow
  • Automated reminders for unsigned waivers
  • Every signature timestamped and stored
bookwild.app
BookWild waivers & pre-activity forms — everyone signs before they arrive. no clipboards.

Get paid when they book. Not when they remember.

Payments

Customers pay by card at checkout and the money goes to your Stripe account. Not ours. Cancellation refunds follow your policy automatically.

  • Payments go direct to your Stripe account
  • Full payment, deposit + balance, or pay on day
  • Automatic refunds based on your cancellation policy
  • Experience vouchers and gift cards accepted at checkout
bookwild.app
BookWild payments — get paid when they book. not when they remember.

See who's free, who's qualified, and who's working.

Guide Management

Check availability and qualifications, assign a guide, and they accept or decline on their phone. Expired qualifications are flagged before you assign, not after.

  • Availability and qualifications at a glance
  • Guides accept or decline with one tap
  • Expired qualifications block assignment automatically
  • Works for freelance guides across multiple operators
bookwild.app
BookWild guide management — see who's free, who's qualified, and who's working.

Built for adventure

If your office is a car park and your boardroom is the beach, we built this for you.

Simple pricing

£1

per participant

Everything. One price.

See full pricing

Questions? We've got answers.

What counts as a participant? +
Anyone who books a spot on one of your activities. If someone books a coasteering session for themselves, that's one participant (£1). If they book for a group of four, that's four participants (£4). Simple.
Are there really no other fees? +
BookWild charges £1 per participant. That's it. Standard payment processing fees from Stripe apply (1.5% + 20p per transaction for UK cards), but those are Stripe's fees, not ours — and they're the same fees you'd pay with any payment processor.
What if I have a quiet month? +
You pay less. No bookings? No charge. That's the whole point of per-participant pricing. You shouldn't be paying for software when there's nobody on the water.
Can I cancel anytime? +
Yes. No contracts, no notice periods, no cancellation fees. If BookWild isn't right for you, you can leave whenever you like. We'd rather earn your loyalty than lock you in.
Is this built for big activity centres? +
No — and that's deliberate. BookWild is built for small adventure operators: the coasteering guide with three freelancers, the kayak company running trips from a car park, the gorge walking outfit that doesn't need a 200-feature enterprise platform. If that sounds like you, you're exactly who we built this for.

Ready to ditch the spreadsheets?

£1 per participant. No monthly fees. Every feature included.

Get in touch See how it works