Everything you need. Nothing you don't.
BookWild is built for small adventure operators, not enterprise theme parks. Every feature exists because an adventure operator actually needs it.
Customers book online. You stop answering the phone.
Online Bookings
Customers find your sessions, pick a date, and pay. They get a confirmation with a calendar invite. You get your evening back.
- Open adventures, private bookings, and equipment hire
- Sessions close when full, or at the cut-off you set
- Guest checkout, no account needed
- Automatic confirmations with calendar invites
Customers see when you're free. And book the day they want.
Availability & Booking Calendar
Set your off-days, working patterns, and seasons once. Your booking page shows customers exactly when you're available — and lets them ask for a day even when nothing's scheduled yet.
- Off-days, working patterns, and per-area seasons
- Private booking links on any open day, pre-filled with the date
- Sessions colour-coded by activity, off-days clearly marked
- Enquiries arrive with the date already filled in
Everyone signs before they arrive. No clipboards.
Waivers & Pre-Activity Forms
Each participant gets a link to sign the waiver, add emergency contacts, and declare medical info on their phone. BookWild chases the ones who haven't signed so you don't have to.
- Individual signing links for each participant
- Under-18 guardian signing flow
- Automated reminders for unsigned waivers
- Every signature timestamped and stored
Get paid when they book. Not when they remember.
Payments
Customers pay by card at checkout and the money goes to your Stripe account. Not ours. Cancellation refunds follow your policy automatically.
- Payments go direct to your Stripe account
- Full payment, deposit + balance, or pay on day
- Automatic refunds based on your cancellation policy
- Experience vouchers and gift cards accepted at checkout
See who's free, who's qualified, and who's working.
Guide Management
Check availability and qualifications, assign a guide, and they accept or decline on their phone. Expired qualifications are flagged before you assign, not after.
- Guide availability and qualifications at a glance
- Guides accept or decline with one tap
- Expired qualifications block assignment automatically
- Works for freelance guides across multiple operators
- Don't work with guides? Switch it off completely
Customers enter the code. We check the portal.
Experience Vouchers
No more logging into Buy a Gift five times a day. Customers enter their voucher code at checkout and BookWild verifies it automatically. If something goes wrong, you get a notification with the issue.
- Automated Buy a Gift verification
- Automated Red Letter Days verification
- Same checkout flow as a card payment
- Voucher status tracked on every booking
Proper safety records. On your phone.
Safety & Compliance
Guides submit incident and near-miss reports from their phone, linked to the booking and activity. Your audit trail is sorted before anyone asks for it.
- Incident and near-miss reporting from any device
- Reports linked to the booking, activity, and who reported them
- Rockfall in the gorge? Push a safety notice to your guides
- Safety dashboard with severity breakdowns and RIDDOR flags
A look inside
Your command centre — the day, the diary and the money, all in one place.
And there's more.
The full toolkit, from voucher verification to equipment tracking.
Your Booking Page
A booking page customers trust.
- Photos, pricing and availability
- Browse by activity or by date
- Meeting point and kit list sent
- Customers manage their booking
- Shareable links for your site
Reporting & Dashboard
See what matters at a glance.
- Today's sessions and to-dos
- Revenue and activity breakdowns
- Stripe, voucher and cash totals
- Guide payment ledger, CSV export
- Safety severity and RIDDOR stats
Only What You Use
Use what you need. Hide the rest.
- Turn guide management on or off
- Hide equipment if you don't rent
- Hide bases if you work one spot
- Turn on regions when you need
- Unused features stay hidden
Deposits & Balances
Take a deposit. We chase it.
- Deposit now, balance later
- Auto-charged to their saved card
- Reminders before it's due
- Paid, failed and overdue tracked
- Card details stay with Stripe
Walk-in & On-Site Sales
Beach, harbour or car park.
- Step-by-step walk-in wizard
- Hand over, PIN to take it back
- Cash, card, or payment link
- On-site waiver signing
- PIN-secured front desk mode
Communications
Every message in one place.
- Tied to the booking or customer
- Forms, emails and enquiries
- Email replies land in the thread
- Reply without leaving BookWild
- Automatic emails at every step
Guide Tools
What guides see on activity day.
- Prep and safety checklists
- Sign-off logs pay automatically
- Track what you owe each guide
- Schedule, notes and meeting point
- Mark no-shows on the day
Qualifications & Compliance
Qualified guides and licences.
- Qualifications, docs and expiry
- Alerts at 90, 30 and 7 days
- Lead, assistant or trainee roles
- Read-and-sign company documents
- Track AALA, NCC, SWOAPG licences
Regions & Areas
Run more than one patch?
- Group activities by area
- Region colours on the calendar
- Day options grouped by region
- Seasons for when each area opens
- One area? It stays hidden
Equipment & Locations
Track your kit. Know what's free.
- Types, sizes and variants
- Stock tracked per location
- Add-ons (dry bags, helmets)
- Refundable deposit holds on card
- Multi-location support
Gift Cards & Discount Codes
Sell gift cards. Run promotions.
- Digital gift cards by email
- Redeemable against any booking
- Percentage or fixed-amount codes
- Date ranges and usage limits
- Validated instantly at checkout
Team Events
Not every session has customers.
- Training, maintenance, meetings
- Assign guides like any session
- Guides accept or decline
- Guide pay tracked automatically
- Keep your schedule in one place
All of this for £1 per participant
No feature tiers. No upsells. No "contact us for pricing." Every feature is included for every operator.
See pricingSee it for yourself
£1 per participant. No monthly fees. Every feature included.