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Run adventures, not spreadsheets.

Bookings, guides, safety. £1 per participant.

Get in touch See how it works
bookwild.app
BookWild dashboard showing today's tasks, recent bookings, and revenue Customer booking page showing activity details, pricing, and session availability Public availability calendar with region-coloured days, off-days, and bookable dates Sessions list showing upcoming activities, capacity, guides, and revenue Admin bookings list with search, filters, per-booking readiness, and status Session detail with waiver status, medical notes, and guide assignment Safety dashboard with incident reports, near-misses, and severity breakdowns Reports dashboard with total sales, sales by activity, and waiver completion
Dashboard

Sound familiar?

Bookings in a spreadsheet, availability in your head

Customer details on scraps of paper. Waivers somewhere in your inbox. You know there's a better way.

"How many spaces left?" while you're driving to a venue

"Can I book Saturday?" on Friday at 11pm via WhatsApp.
Missed messages, missed bookings, missed revenue.

"Has everyone done their waiver?" — silence.

It was emailed last week. Two people didn't open it. One filled in the wrong form.
The session starts in ten minutes and you still don't know who's asthmatic.

"Did I get paid for last Saturday?"

Your guides shouldn't have to chase you. But when payments are tracked in a spreadsheet you update at midnight on Sunday, and they insist on being paid cash...

Spending more time on the phone than on the water

Booking enquiries, schedule changes, directions to the meeting point. You started this business to be outdoors — not to run a call centre from your van.

How it works

Get up and running in minutes, not months.

1

Set up your activities

Add your sessions, set capacity and pricing, define your availability. Your booking page is live in minutes.

2

Accept bookings online

Customers find your sessions, book their spots, and pay securely. You get notified. They get confirmed.

3

Manage your team

Assign guides, track qualifications, file safety reports. Everything in one place, accessible from anywhere.

Key features

Customers book online. You stop answering the phone.

Online Bookings

Customers find your sessions, pick a date, and pay. They get a confirmation with a calendar invite. You get your evening back.

  • Open adventures, private bookings, and equipment hire
  • Sessions close when full, or at the cut-off you set
  • Guest checkout, no account needed
  • Automatic confirmations with calendar invites
bookwild.app
BookWild online bookings — customers book online. you stop answering the phone.

Customers see when you're free. And book the day they want.

Availability & Booking Calendar

Set your off-days, working patterns, and seasons once. Your booking page shows customers exactly when you're available — and lets them ask for a day even when nothing's scheduled yet.

  • Off-days, working patterns, and per-area seasons
  • Private booking links on any open day, pre-filled with the date
  • Sessions colour-coded by activity, off-days clearly marked
  • Enquiries arrive with the date already filled in
bookwild.app
BookWild availability & booking calendar — customers see when you're free. and book the day they want.

Everyone signs before they arrive. No clipboards.

Waivers & Pre-Activity Forms

Each participant gets a link to sign the waiver, add emergency contacts, and declare medical info on their phone. BookWild chases the ones who haven't signed so you don't have to.

  • Individual signing links for each participant
  • Under-18 guardian signing flow
  • Automated reminders for unsigned waivers
  • Every signature timestamped and stored
bookwild.app
BookWild waivers & pre-activity forms — everyone signs before they arrive. no clipboards.

Get paid when they book. Not when they remember.

Payments

Customers pay by card at checkout and the money goes to your Stripe account. Not ours. Cancellation refunds follow your policy automatically.

  • Payments go direct to your Stripe account
  • Full payment, deposit + balance, or pay on day
  • Automatic refunds based on your cancellation policy
  • Experience vouchers and gift cards accepted at checkout
bookwild.app
BookWild payments — get paid when they book. not when they remember.

Built for adventure

If your office is a car park and your boardroom is the beach, we built this for you.

It shapes itself around how you work

Solo guide or a full team. One beach or five regions. Switch on what you use and hide what you don't — BookWild stays out of your way.

Always on

Bookings Payments Waivers Calendar

Switch on when you need them

Guides Equipment Regions Bases
bookwild.app
BookWild Settings — Features tab with on/off cards for freelance guides, regions, physical bases, and equipment

Simple pricing

£1

per participant

Everything. One price.

See full pricing

Questions? We've got answers.

What counts as a participant? +
Anyone who books a spot on one of your activities. If someone books a coasteering session for themselves, that's one participant (£1). If they book for a group of four, that's four participants (£4). Simple.
Are there really no other fees? +
BookWild charges £1 per participant. That's it. Standard payment processing fees from Stripe apply (1.5% + 20p per transaction for UK cards), but those are Stripe's fees, not ours — and they're the same fees you'd pay with any payment processor.
What if I have a quiet month? +
You pay less. No bookings? No charge. That's the whole point of per-participant pricing. You shouldn't be paying for software when there's nobody on the water.
Can I cancel anytime? +
Yes. No contracts, no notice periods, no cancellation fees. If BookWild isn't right for you, you can leave whenever you like. We'd rather earn your loyalty than lock you in.
Is this built for big activity centres? +
No — and that's deliberate. BookWild is built for small adventure operators: the coasteering guide with three freelancers, the kayak company running trips from a car park, the gorge walking outfit that doesn't need a 200-feature enterprise platform. If that sounds like you, you're exactly who we built this for.
I'm a solo operator — isn't this too much? +
No. Switch off the bits you don't use — guides, equipment, extra bases — and BookWild hides them. You're left with just what you need: bookings, payments, and your calendar. Turn things back on whenever you're ready to grow.

Ready to ditch the spreadsheets?

£1 per participant. No monthly fees. Every feature included.

Get in touch See how it works